Lander & Rogers was instructed by a client to streamline and automate its onboarding process for independent contractors. The client onboards hundreds of contractors a year, each of whom is required to sign a contract to provide services as either a sole trader or an incorporated entity. The existing onboarding method was proving time-consuming and inefficient, with the client's internal teams having to manually manage the process and ensure contractors signed the required documents and provided all relevant information in a timely manner. The client wanted to instil consistency in the contract terms across multiple states and sites, while also reducing the need for manual handling.
Our team of business transformation specialists mapped the workflows and onboarding process from beginning to end. We consulted with key stakeholders to gather and prioritise the client's requirements and delved into their business operations and workflows to identify bottlenecks and pain points. By working closely with the client, we were able to select the appropriate platform and design a solution that would best meet their needs. By quickly prototyping, building and following up in weekly reviews, we designed an app that reflected the client's ideal business process.
Our team implemented workflow technology from Checkbox to automate the contract onboarding process, reduce manual handling and streamline onboarding.
The automation solution allowed us to:
- provide consistency in contract terms across sites and geographical locations, through automated contractor agreements
- reduce risk by using an agreed, standardised approach
- ensure contractors are paid agreed rates and only provide services after agreeing to terms, by incorporating integrated electronic signature technology
- improve consistency and reduce unnecessary queries by guiding reviewers through the process
- minimise double handling of data by synchronising data across all internal systems, and
- easily track and audit onboarding progress via a live dashboard.
Automating the onboarding system is set to reduce administrative overheads and minimise the time required to onboard new contractors. By providing centralised oversight, the common risks associated with onboarding contractors will also be reduced.